Privacy Policy & Data Protection Charter
AdvocatePro: Case Diary (accessible at https://advocatepro.online) is a professional Court Diary and Law Practice Management platform engineered specifically for advocates, legal chambers, and law firms across India. We recognize that legal practice demands the utmost professional confidentiality, data protection, and robust technical access controls.
1. Information We Collect
To provide court diary scheduling, matter tracking, team collaboration, and document management services, AdvocatePro processes only the following categories of data explicitly entered by the user or generated through authorized app usage:
Advocate Profile & Account Information
Full name, email address, mobile phone number, State / UT and City / District, Bar Council enrollment number (if voluntarily provided), chamber or practice name (if voluntarily provided), practice mode selection (Individual Practice or Chamber), and profile photo / avatar URL (if supplied through Google Sign-In or profile settings).
Case & Judicial Matter Data
Case titles, case numbers, CNR numbers (16-character eCourts CNR), filing numbers, court and tribunal names, court complexes, court room numbers, presiding judge names, petitioner and respondent party details, opposing advocate contact details, procedural stages, hearing dates and times, purposes of hearing, and advocate proceedings notes.
Client Records & Financials
Client full names, mobile numbers, city, optional company affiliation, case associations, inquiry records, agreed fee amounts, recorded fee payments, payment modes, receipt numbers, and recorded practice expenses.
Uploaded Legal Documents
Case petitions, written statements, annexures, certified court orders, vakalatnamas, and case exhibits uploaded directly to your chamber's document vault.
Chamber Team & Membership
Team member email addresses, assigned chamber roles (Owner, Advocate, Assistant), invitation codes, status, and workspace association.
Co-Counsel Collaboration Data
External advocate collaborator email address, invitation codes, assignment status, and delegated matter references.
2. Third-Party Processors & Storage Architecture
AdvocatePro utilizes reputable cloud infrastructure providers to deliver reliable, high-availability services under strict technical confidentiality standards:
Google Firebase (Alphabet Inc.) Authentication & Database Sync
Google Firebase is used for Firebase Authentication (managing authenticated user accounts and credentials), Cloud Firestore (real-time synchronized diary metadata, case registries, and workspace member state), and authenticated app data synchronization. Data is transmitted over secure HTTPS/TLS connections and is protected using provider-managed access security controls. Please note: Firebase Storage is not used for the Document Vault.
AdvocatePro Document Storage (Hostinger Backend) Document Vault Storage
Uploaded legal documents and case files are stored and served through AdvocatePro's secured Hostinger-hosted backend (api.advocatepro.online). Access requests are authenticated and authorized according to the user's verified workspace and case permissions.
AI-Assisted Legal Features Optional / On-Demand
Where AI-assisted features are enabled and explicitly invoked by the user (such as hearing notes structuring or order summarization), the information submitted to that feature may be processed by the applicable AI/cloud provider solely to provide the requested functionality. AI-assisted functionality is strictly on-demand and does not autonomously scrape or ingest your chamber archive.
3. eCourts Services Data & User-Assisted Import
AdvocatePro may allow users to import publicly available judicial and case information from official eCourts Services using a user-assisted flow:
- The user manually performs official verification (such as CAPTCHA verification) on the official portals during the import process.
- Imported data may include case numbers, CNR numbers, party names, court names, hearing dates, and FIR/Act/Section information where publicly available.
- The user must verify all imported data before saving it into their chamber register.
- AdvocatePro is an independent practice management tool and is not the official eCourts authority, nor does it claim any official Government API integration.
- All imported judicial information remains subject to verification against official court records and daily cause lists.
4. Data Security & Chamber Access Controls (RBAC)
Every chamber functions in a logically isolated workspace (ws_{uid}). AdvocatePro strictly enforces role-based access control (RBAC):
- Chamber Owners: Have administrative control over the chamber/workspace subject to plan and security restrictions.
- Advocates: Can work on shared chamber cases, hearings, permitted financial records, payments, and documents. Advocates remain blocked from chamber ownership/admin controls, subscription ownership/settings, and owner-only destructive actions.
- Assistants & Clerks: Assistants are not purely read-only. They may view permitted case information, work with hearings, work with tasks, and upload permitted documents. Assistants must not access fees/financial records, confidential notes, team/admin controls, owner-only delete actions, or restricted client/case creation.
- Co-Counsels: Access is strictly restricted to individual matters explicitly assigned to them and permitted documents/operations, with zero visibility into unrelated chamber cases.
Data in transit is protected using standard HTTPS/TLS protocols. Access to Firestore databases and Hostinger document endpoints is restricted through authenticated tokens and server-side authorization checks.
5. No Sale of Personal Data & Advertising Policy
AdvocatePro does not sell users' personal or legal case data.
AdvocatePro does not integrate third-party advertising SDKs and does not serve targeted or personalized advertisements within the application. Your professional contacts, clients, judicial matters, and practice documents are never monetized, traded, or shared for third-party commercial profiling.
6. Data Retention Policy
AdvocatePro applies pragmatic data retention standards:
- Account and chamber data is retained for as long as needed to provide practice management services to you and your chamber.
- Users can request deletion of their account and associated data at any time.
- Certain records may be retained temporarily where required for security, fraud prevention, legal or regulatory obligations, technical backups, or dispute resolution.
- Retained data is deleted or anonymized when no longer required, according to applicable policies.
7. Account Deletion Procedure
AdvocatePro provides both an in-app deletion path and an external web deletion resource in full compliance with Google Play Developer Policies:
- Option A: In-App Self-Service Deletion: Open Settings > My Profile > Danger Zone: Account Deletion > Delete Account. Re-authenticate and confirm.
- Option B: External Web Deletion Resource: Submit an online deletion request at https://advocatepro.online/delete-account or email zentroxstudioscare@gmail.com with the subject "AdvocatePro Account Deletion Request".
What is deleted: Firebase Auth identity, advocate profile, owned workspace records (including cases, clients, hearings, fees, tasks, notes, inquiries, and document metadata), uploaded document files, chamber configuration, subscription entitlement record, personal memberships/collaborations, and locally cached application data are permanently removed.
8. Privacy & Support Contact
If you have questions, feedback, or requests concerning your data or this Privacy Policy, please contact our support team:
AdvocatePro Support & Privacy Desk
Application: AdvocatePro: Case Diary
Website: https://advocatepro.online
Support Email: Zentroxstudioscare@gmail.com
Public Privacy Policy URL: https://advocatepro.online/privacy-policy
Public Account Deletion URL: https://advocatepro.online/delete-account
Response Window: We aim to respond within a reasonable period.